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Coordinator, Civil and Environmental Engineering

Villanova University

This is a Full-time position in Villanova, PA posted October 24, 2021.

Coordinator, Civil and Environmental Engineering

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Posting Details

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Posting Number: 20212798S Position Title: Coordinator, Civil and Environmental Engineering Position Type: Staff Location: Villanova, PA Recruitment Type: Internal/External Applicants Work Schedule: full-time/12-months Avg Hours Week Department: 202-Civil and Environmental Engineering Position Summary: The Civil and Environmental Engineering ( CEE ) Department Coordinator provides high-level administrative and departmental operations support including financial planning and reporting, instructional support such as scheduling and accreditation coordination, and communication projects both within the department and to the broader profession.

Reporting to the Chair of the Department of Civil and Environmental Engineering, the individual in this position supports department faculty and provides outstanding customer service.

This position provides additional support to the Chair as requested that requires analytical and critical thinking to determine appropriate action. 

Villanova is a Catholic university sponsored by the Augustinian order.

Diversity and inclusion have been and will continue to be an integral component of Villanova University’s mission.

The University is an Equal Opportunity/Affirmative Action employer and seeks candidates who understand, respect and can contribute to the University’s mission and values.

Duties and Responsibilities:

  • Assists Chair in monitoring and reporting on operating budgets and maintaining detailed information on laboratory expenditures and other costs from data in University databases.

    Provides same support for departmental restricted accounts and verifies income related to indirect costs, gifts, and distance learning flowback funds.

    Manages internal accounting of faculty travel allocations and expenditures in partnership with chair and administrative assistant.

    Assists chair in budget projections and planning on regular basis, including the quarterly projection and annual budget submission timetable.

  • Assists individual CEE department faculty in budget management on sponsored research grants and individual accounts such as research and teaching flowback accounts, including purchasing, cost allocation, and regular reconciliation.
  • Coordinates collection of department news and works with the Chair and College’s Director of Communications on departmental website and newsletter.

    Manages department social media and department publicity efforts for both undergraduate and graduate programs.

    Coordinates department communications with current and former students.

  • Attends department and department committee meetings, takes minutes and helps to coordinate and complete administrative tasks that result from action items of committees.
  • Assists Chair in collecting and analyzing data for department annual report and faculty evaluations.

    Data includes faculty and graduate student publications and presentations, research expenditures, teaching load, students advised, and service commitments.

    Assists Chair in updating data on journal classifications. 

  • Assists department ABET Coordinator in administering the ABET assessment and accreditation process.

    This includes ensuring that the appropriate assessments are completed, and that the resultant data is organized and accessible to the faculty.

  • Works with the search committees and the Department Administrative Assistant to coordinate the faculty search and interview process.

    Prepare adjunct faculty payroll information each semester.

    Maintains records on faculty and graduate assistantship hiring.

  • Assists the Department Chair with course scheduling each semester.

    Works with the Registrar’s office on all master schedule change requests.

Minimum Qualifications:

  • High School diploma or equivalent required. 
  • The individual must also have a minimum of three to five years of relevant and applicable work experience in an administrative or academic setting. 
  • Administrative skills and office operations, preferably in an academic environment.
  • Proficient in spreadsheet, database, and presentation software (Microsoft Office).
  • Knowledge of budgeting and financial reporting, social media and other digital communications tools.
  • Ability to keep current with Villanova University job-related technologies and databases (e.g., applicant tracking and performance management software, student database software(s) and Banner)
  • Ability to work in a high-volume, fast-paced academic setting.

Preferred Qualifications:

  • Bachelor’s degree preferred. 

Physical Requirements and/or Unusual Work Hours: Special Message to Applicants: Posting Date: 09/02/2021 Closing Date (11:59pm ET): Salary Posting Information: Commensurate with experience.

Salary Band: G Job Classification: non-exempt

References Needed

Minimum Number of References Needed 3 Maximum Number of References Needed 3

Supplemental Questions

Required fields are indicated with an asterisk (*).

  • * How did you first hear of this employment opportunity?
    • LinkedIn
    • Glassdoor
    • Chronicle Vitae
    • Academic Keys
    • PA CareerLink/JobGateway
    • Professional Affiliation/Trade Website
    • Diversity Association/Publication Website
    • Advertisement in Academic or Professional Publication
    • Referred by a current or former employee
    • Referred by a friend or family member
    • Heard about it at a conference or career fair
    • Browsing the Villanova website
    • Other
  • * If your answer to the above question is “Other”, please specify the source below.

    If this question does not apply to you, enter N/A.

    (Open Ended Question)

Documents needed to complete your application:

Required Documents

  • Cover Letter / Letter of Interest
  • Resume / Curriculum Vitae

Optional Documents

  • Other Document
  • Other Document (2)